Redwood Drives and Landscaping Privacy Policy

Introduction

This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the “Data Subject”) who is not already in the public domain.

The Data Protection Act (DPA), Privacy and Electronic Communications Regulations (PECR) and The General Data Protection Regulation (GDPR), which is EU-wide and far more extensive, seek to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain such as Companies House data.

Redwood Drives and Landscaping is pleased to provide the following GDPR information:

Who We Are

Redwood Drives and Landscaping is a UK based driveways and landscaping company.

Personal Data

Redwood Drives and Landscaping uses the information collected from you to provide services and information that Redwood Drives and Landscaping believes may be of interest to you. In having made your initial contact with Redwood Drives and Landscaping, you consent to Redwood Drives and Landscaping maintaining a dialogue with you until either you opt out (which you can do at any stage) or we decide to discontinue promoting our services.

Some personal data may be collected about you from forms and surveys that you complete; from records of our correspondence and phone calls; and from details of your visits to our website, including but not limited to personally identifying information such as Internet Protocol (IP) addresses. Redwood Drives and Landscaping may from time to time use such information to identify its visitors. Redwood Drives and Landscaping may also collect statistics about the behaviour of visitors to its website along with transaction information collected in the process of performing its business.

Redwood Drives and Landscaping’s website uses cookies, which are strings of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Redwood Drives and Landscaping website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Redwood Drives and Landscaping’s website.

Redwood Drives and Landscaping will only collect the information needed so that it can provide you with its services. Redwood Drives and Landscaping does not sell or broker your data.

Who We Share Your Personal Information With

Redwood Drives and Landscaping will not pass on your personal data to third parties unless: it is a requirement of the service you have with us, where this will be detailed within the contract; if it is a prerequisite to the service you intend to have with us, you will be notified beforehand; we wish to undertake marketing to you under our legitimate interests; or it is a legal requirement to do so.

• Analytics services (such as Google Analytics)
• Advertising networks (such as Google, Facebook, Bing or Amazon)
• Suppliers, subcontractors and service providers who help us deliver the work agreed in your contract
• Payment processors, where you pay for our services
• Debt collection agencies or other debt recovery organisations, where an invoice remains unpaid
• Law enforcement agencies, regulatory organisations, courts or other public authorities if we have to, or are authorised to do so by law
• A prospective buyer or seller in the event that we sell or buy any business or assets, as part of the process of evaluation and to ensure continuity of service

These third parties have access to your information so that they may perform these tasks on our behalf and they are prohibited by us from using or disclosing your information for any purpose other than to provide this assistance, except to the extent required by law. We may permit our service providers to use aggregate information which does not identify you or de-identified data for other purposes.

We take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and the General Data Protection Regulation (GDPR), and we have the necessary legal contracts in place with our processors to fulfil these services.

Cookies

Our website uses cookies and similar technologies to enhance your browsing experience, provide personalized content and analyze website traffic. A cookie is a small text file stored on your device when you visit a website. Cookies can be “first-party,” set by our website, or “third-party,” set by a website other than ours.

Types Of Cookies

• Necessary Cookies: These are essential for the operation of our website, allowing you to navigate and use our services. Without these cookies, our website would not function properly.
• Preferences Cookies: These cookies remember your preferences and settings to improve your experience on our website.
• Statistics Cookies: We use these cookies to collect information about how you interact with our website, helping us improve and optimize our site.
• Marketing Cookies: These cookies track your online activity to help deliver more accurate advertising.

In compliance with the UK GDPR and PECR, we require your consent to use non-essential cookies. When you visit our website for the first time, a cookie consent banner will appear, allowing you to choose which categories of cookies you accept or reject.

Google Ads

Your use of the Google Ads integration is subject to Google’s terms at: https://support.google.com/adspolicy/answer/6169371. Google will share with Redwood Drives and Landscaping settings details (e.g., name, budget, bid strategy, creative) and performance metrics (impressions, clicks, etc.) for advertising campaigns. This data is used to suggest enhancements to campaigns to increase their performance. Redwood Drives and Landscaping does not share this data with third parties.

Recipients

Main service provider: Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics Terms of Service: https://marketingplatform.google.com/about/analytics/terms/gb/. General overview on Google Analytics security and privacy principles: https://support.google.com/analytics/answer/6004245?hl=en, as well as Google’s privacy policy: https://policies.google.com/privacy?hl=en.

Transfers to third countries are possible. As an appropriate safeguard, standard contractual clauses pursuant to Art. 46 GDPR were concluded. For third countries/companies which fall under an adequacy decision, the adequacy decision also applies.

Google Analytics Privacy Policy

Our website uses Google Analytics to collect information about the use of our website. Google Analytics collects information from users such as age, gender, interests, demographics, how often they visit our website, what pages they visit, and what other websites they have used before coming to our website. We use the information we get from Google Analytics to analyse traffic, remarket our products and services to users, improve our marketing, advertising, and to improve our website.

We have enabled Google Analytics advertising features such as remarketing with Google Analytics, Google Display Network Impression Reporting, and Google Analytics Demographics and Interest Reporting. Google Analytics collects only the IP address assigned to you on the date you visit our website, not your name or other identifying information. We do not combine the information collected using Google Analytics with Personal Data. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit our website, the cookie cannot be used by anyone but Google. Google also uses specific identifiers to help collect information about the use of our website. For more information on how Google collects and processes your data, visit https://www.google.com/policies/privacy/partners/

You can prevent Google Analytics from using your information by opting out at this link: https://tools.google.com/dlpage/gaoptout

Redwood Drives and Landscaping may from time to time share your details with third party analytical resources for the purposes of better understanding customer behaviour and performance, website performance, improved ad relevance and any other analytical process to give Redwood Drives and Landscaping a better understanding of how to develop its offering to its customers. These third parties will be employed solely for the purpose of the aforementioned analytical purposes, and as such Redwood Drives and Landscaping will ensure that the third party is contractually obliged to use the data only for the analytical purposes set out in the agreement between Redwood Drives and Landscaping and the third party, and Redwood Drives and Landscaping will also ensure that the third party is contractually required to maintain a level of security around the shared data, at least as safe as Redwood Drives and Landscaping itself employs.

Failure on the part of the third party to meet its contractual obligations will result in Redwood Drives and Landscaping recovering the data, and taking all reasonable actions to ensure the third party no longer has access to the shared data. Any third party cookies used on Redwood Drives and Landscaping will adhere to the same standards as first party cookies and not collect any personally identifiable information.

Facebook

This website may on occasion use the so-called “Facebook Pixel” and the Conversions API of the social network “Facebook” by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (Meta) for the following purposes:

Facebook (website) Custom Audiences.We use the Facebook pixel and the Conversions API for remarketing purposes to be able to contact you again within 180 days. This allows us to display interest-based advertisements (“Facebook Ads”) to users of the website when they visit the social network “Facebook” or other websites also using this tool. In this way, we pursue the interest in displaying advertisements that are of interest to you in order to make our website or offers more interesting for you.

Facebook conversion.We also use the Facebook Pixel and the Conversions API to ensure that our Facebook Ads match the potential interest of users and are not annoying. With the help of the Facebook Pixel, we can track the effectiveness of Facebook ads for statistical and market research purposes by seeing whether users were redirected to our website after clicking on a Facebook ad (so-called “conversion”).

Due to the marketing tools used (Facebook Pixel and Conversions API), your browser automatically establishes a direct connection with the Facebook server as soon as you have agreed to the use of cookies requiring your consent. Through the integration of the Facebook pixel and the usage of the Conversions API, Facebook receives the information that you have called up the corresponding website of our internet presence or clicked on an advertisement from us. If you are registered with a Facebook service, Facebook can assign the visit to your account. The processing of this data by Facebook takes place within the framework of Facebook’s data policy.

Legal Basis For Processing Any Personal Data

To meet Redwood Drives and Landscaping’s contractual obligations to you and to conform to relevant legal obligations.

Legitimate Interests Pursued By Redwood Drives and Landscaping

To promote the services offered by Redwood Drives and Landscaping.

Consent

Through agreeing to this privacy notice you are consenting to Redwood Drives and Landscaping processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing info@redwooddrivesandlandscaping.co.uk; by phoning 01785 318303; or by contacting us using the details in the Complaints section below.

Disclosure

Redwood Drives and Landscaping may, on occasion, pass your Personal Information to third parties exclusively to process work on its behalf. Redwood Drives and Landscaping requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR. Redwood Drives and Landscaping does not broker or pass on information gained from your engagement without your consent. However, Redwood Drives and Landscaping may disclose your Personal Information to meet legal obligations, regulations, or valid governmental requests. Redwood Drives and Landscaping may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions, to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property, or safety of Redwood Drives and Landscaping, its customers and/or the wider community.

Retention Policy

Redwood Drives and Landscaping will process personal data during the duration of any contract and will continue to store only the personal data needed for seven years after the contract has expired to meet any legal obligations. After seven years any personal data not needed will be deleted.

Data Storage

Data is held on multiple servers within the United Kingdom. Redwood Drives and Landscaping does not store personal data outside the EEA.

Data Transfers

Although Redwood Drives and Landscaping does not store personal data outside of the EEA, in certain circumstances we may need to transfer personal data outside of the EEA in order to provide our services. In such cases, Redwood Drives and Landscaping is committed to ensuring that third party data processors, who may themselves store personal data outside of the EEA, adhere to the highest possible level of data privacy, and, wherever practically possible, will endeavour to impose legally binding obligations on said third parties. This may include, but is not limited to, relying on EU adequacy decisions and/or PCI compliance regulations, and/or enforcing standard contractual provisions.

Your Rights As A Data Subject

At any point whilst Redwood Drives and Landscaping is in possession of or processing your personal data, all data subjects have the following rights:

• Right of access– you have the right to request a copy of the information that we hold about you.
• Right of rectification– you have a right to correct data that we hold about you that is inaccurate or incomplete.
• Right to be forgotten– in certain circumstances you can ask for the data we hold about you to be erased from our records.
• Right to restriction of processing– where certain conditions apply, you have a right to restrict the processing.
• Right of portability– you have the right to have the data we hold about you transferred to another organisation.
• Right to object– you have the right to object to certain types of processing such as direct marketing.
• Right to object to automated processing, including profiling– you also have the right not to be subject to the legal effects of automated processing or profiling.

In the event that Redwood Drives and Landscaping refuses your request under rights of access, we shall provide you with a reason, which you have the right to challenge legally. Redwood Drives and Landscaping can, at your request, confirm what information it holds about you and how it is processed.

You Can Request The Following Information

• Identity and the contact details of the person or organisation (Redwood Drives and Landscaping) that has determined how and why to process your data.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of Redwood Drives and Landscaping or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority (ICO).
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it was not collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

To access details of what personal data is held, identification will be required. Redwood Drives and Landscaping will accept the following forms of ID when information on your personal data is requested: a copy of your driving licence; passport; birth certificate; and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If Redwood Drives and Landscaping is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to info@redwooddrivesandlandscaping.co.uk or by phoning 01785 318303.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Redwood Drives and Landscaping or its partners, you have the right to complain to us directly. If you do not get a response within 30 days, you can complain to the ICO.

You can contact us at:

• Redwood Drives and Landscaping
• Telephone: 01785 318303
• Email: info@redwooddrivesandlandscaping.co.uk